This is to guide you through the application process. Please carefully follow the instructions below to ensure your application is submitted successfully.

Important Information:

• All applications must be submitted through our Slate portal.
• Applications must be completed no more than 6 months and no less than 6 weeks before your desired start date.
• Please allow 30-60 days for departments to review and make a decision on your application.

Step-by-Step Guide to Applying

1. Access Slate Portal

• If you're a new user, you’ll need to create a profile in Slate. The system will guide you step by step.
• Once your profile is created, select "New Application" and choose the following:
• Application Type: School of Medicine, Visiting Medical Students
• Then, click Create Application.

2. Application Overview & Welcome Screen

• You’ll be greeted with a brief overview of the process, timelines, and points of contact.
• You can navigate using the "Continue" button at the bottom of each page or the options on the left-hand menu.

3. Personal Background

• Provide demographic and personal background information.
• Hit Continue or select another section from the left-hand menu.

4. Medical School Details

• Enter your medical school’s name, your current year, program length, and anticipated graduation date.
• Begin typing to find your school from the list. If your school isn’t listed, use the form to request its addition (processing time: 3-5 business days).

5. Program Details

• Choose between Clinical or Research electives.
• For Research:
• You’ll see a dropdown with elective options. If you don’t see what you’re looking for, consult the Electives Book or contact us at [email protected].
• Enter your start and end dates (must be 6 weeks to 6 months from today). Electives are limited to 9 weeks.
• Select your Preceptor (if not listed, use the form to add one; processing takes 3-5 business days).
• For Clinical:
• Free-type your elective choice and select your desired quarter (aligned with School of Medicine rotation blocks).

6. Emergency Contact

• Provide your emergency contact’s name, email, and phone number.

7. Supporting Materials

• Upload the following required documents:
• Letter of Good Standing: A letter from your medical school.
• Immunization Form: Must be the standardized AAMC form.
• Resume or CV
• Transcript: Unofficial transcripts may be uploaded by the student, but official transcripts must be sent directly from the school through a verified service (i.e., Parchment, National Student Clearinghouse) to [email protected].
• Letter of Recommendation (optional, but encouraged).
• Proof of Background Check: (for US citizens only)

8. Home School Approval

• Provide contact details for the designated individual at your home medical school who will approve your elective request. An email will be sent to them for approval.
• After the elective, your evaluation will also be sent to this individual.

9. Signature

• Review all information for accuracy, type your full legal name, and hit Confirm.

10. Review and Submit

• Carefully review your entire application before submission.
• If any information is missing, you can Save for Later.
• Once complete, click Submit Application.

Your application will be assigned to a coordinator and sent to the relevant department for review. Departments receive automated reminders to ensure timely review.

After Submission:

• Application Review: Departments review applications in the order they are received. Please allow 30-60 days for a decision.
• Notifications: You will receive an email once a decision has been made.
• Submitting Multiple Applications: You may submit up to 3 applications per term. If you wish to submit additional applications, return to the home tab, select "Start a New Application," and re-upload the necessary documents.
• Malpractice Insurance: In order to participate in clinical rotations, you must be covered by a policy that meets the minimum standard requirements for Professional Liability Coverage at Hopkins. This minimum is $1 Million dollars per incident and $3 Million dollars Annual Aggregate. Most home medical schools already provide a policy for their students that meets the requirements. However, if they do not, you must purchase a supplemental policy through an outside provider.

Important Timelines:

• Application Submission: No less than 6 weeks, and no more than 6 months, from your desired start date.
• Decision Timeline: Allow 30-60 days for review.

Contact Us: For any questions, comments, or concerns, please email [email protected].

We look forward to receiving your application!